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Bids and Awards Committee (BAC) – Part 3 of 4

24 Aug

Bago natin tuluyang pag-usapan ang tungkulin at responsibilidad ng BAC, tunghayan muna natin ang kahulugan ng quorum:

12.3. Quorum

A majority of the total BAC composition as designated by the Head of the Procuring Entity shall constitute a quorum for the transaction of business, provided that the presence of the Chairman or Vice-Chairman shall be required.

Sa madaling salita, nag-uumpisa ang isang legal na transaksyon at desisyon ng BAC sa quorum o ang pinakakaunting bilang ng mga miyembrong uupo sa isang meeting. Kung mayroong limang kasapi ang BAC halimbawa, tatlo ang huhusto sa quorum. Bukod sa bilang, kinakailangang narororoon din at kasama sa bilang ang Chairman o kahit ang Vice Chairman man lamang.

12.4. Meetings

The Chairman or, in his absence, the Vice-Chairman, shall preside at all meetings of the BAC. The decision of at least a majority of those present at a meeting at which there is quorum shall be valid and binding as an act of the BAC: Provided, however, That the Chairman or, in his absence, the Vice-Chairman, shall vote only in case of a tie.

Pangunahing tunkulin ng BAC Chairman ang pangunguna sa sesyon at at maging punong tagapagsalita sa kabuuan ng meeting. Ito naman ay gagampanan ng Vice Chairman kung wala ang Chairman. Ukol naman sa pagdedesisyon, ang gumaganap na punong tagapagsalita ay boboto lamang kung pantay o tabla ang boto ng mga “payag” at “hindi”.

***

Para naman sa  karugtong ng kasagutan sa nakaraang katanungan, narito ang mga paliwanag ng isang Procurement Trainer mula sa GPPB Online Forum:

x x x

First, the designation of alternate BAC members is just an option that an LGU may do. It is not mandatory on the part of the HOPE to designate alternate BAC members. The designation of alternate BAC members is to address mainly the problem of getting a quorum. 

Second, if ever the HOPE designates alternate BAC members, there should be a one-to-one correspondence between the alternate BAC member and their respective principals. In other words, an alternate BAC member could only alternate for his/her principal and nobody else.

Third, since the regular BAC members (in the case of LGUs) elect among themselves who will be their BAC Chair and Vice-Chair, the alternates of the BAC Chair and the Vice-Chair may also be the alternate BAC Chair and alternate Vice-Chair. In the case of NGAs/GOCCs, the HOPE may directly designate the alternate BAC Chair and alternate Vice Chair.

Fourth, in case the BAC Chair is absent, between the Vice Chair and the alternate BAC Chair, the latter shall take precedence. Hence, the alternate BAC Chair shall preside, instead of the Vice Chair. The alternate BAC Chair should have the same qualifications (at least 3rd ranking) since the revised IRR requires that the alternates have the same qualifications as their principals.

Fifth, there could be other options that the LGU-BACs may adopt. They can come up with their own rules such as the Vice Chair presiding the meeting if the BAC Chair is not around. It should be clear in the rules to avoid any problems in the future.

 

Ang follow-up na katanungan at konklusyon ng Sec. 12 sa susunod na isyu.

 

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Posted by on August 24, 2012 in BAC^k Issues

 

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