Bids and Awards Committee Secretariat as a separate unit

06 Mar

It has long been proposed that the Bids and Awards Committee (BAC) Secretariat be created and permanently function as the administrative support unit of the BAC. Unlike the BAC, which has a fixed term of one (1) year from date of appointment, extendable at the discretion of the Head of Procuring Entity (HOPE), the BAC Secretariat’s term is very much open ended.


If the BAC Secretariat was formed out of attending members for a very long time, there are a lot of disadvantages, namely:

  1. The members do not have personal attachment and dedication to the job especially when they are also expected to report and accomplish tasks from their mother units;
  2. There is no single office space that member could interact at a daily basis discussing the operation of the BAC Secretariat as an independent unit;
  3. The BAC Secretariat is not entitled of the benefits of having its own budget for personal services, operating expenses and capital outlays;
  4. Custody and succession of documents are jeopardized if the BAC Secretariat’s structure is not professionalized;  and,
  5. Either the function in the BAC Secretariat or the original function of its member, is sacrificed in case of work conflict -or even worse, both.

The only negative feedback we can possibly hear from BAC Secretariat members opposing the creation of a separate organic office is that they will no longer be entitled to claim for honoraria unlike when they are in “attending function”. But on the other hand and by doing it, we can separate those who are into service and those whore are into remuneration.

The risks are too high and an established system cannot be in place unless the foundation is laid. Now, there is that question “what will happen to the General Services Office(GSO)?”. It is either the they served concurrently as BAC Secretariat, or a particular unit under GSO is assigned as the BAC Secretariat. Which way is it, the merger between the GSO and BAC Secretariat is the next logical thing. The option of establishing a BAC Secretariat composing of “attending members” should be at a transition basis and not as a permanent option.


Posted by on March 6, 2012 in Government Procurement


Tags: , ,

8 responses to “Bids and Awards Committee Secretariat as a separate unit

  1. Dosmedo G. Tabrilla

    March 20, 2015 at 3:14 pm

    hI ENGRJHEZ, To strengthen the BAC Secretariat, I suggest with due respect to organize an Association of Head, BAC Secretariat of the Philippines. I will help you in organizing this group to strengthen and professionalize.
    Remember me?

    • engrjhez

      March 25, 2015 at 7:32 pm

      I remember that you are also in the GPPB Online Forum. Hello there. As to organizing an association, I can also extend help, but not to primarily organize. Please take note that I am no longer with the BAC nor with its Secretariat.

      I believe there is already a similar association known as GPS-MAP (Government Procurement Supply and Management Association of the Phils. if I am not mistaken) spearheaded by DBM-PS.

      • Dosmedo G. Tabrilla

        March 25, 2015 at 8:46 pm

        Ok engr. Thanks.

  2. Art Ritu

    April 28, 2015 at 10:02 am

    Hi, just come up with site while reading online regarding Phils. procurement laws. May I ask, hoping that you may answer me with my curious inquiries regarding this matter. May I ask if procurement biddings of NGOs are also governed by the Phils. procurement law. Then how are NGOs monitored/scrutinized and audited with their bidding/awarding process. Hope you may enlighten me on this matter. Thank you.

    • engrjhez

      April 28, 2015 at 6:09 pm

      For R.A. No. 9184 to apply, the following must concur:
      (1) Public funds are involved; or even if from private funds, loans or grants, shall enter public coffers;
      (2) The (government) procuring entity acquires goods, general support services, civil works or consulting services from the NGO using #1; and,
      (3) The disbursement of #1 in relation to #2 is premised purely on a contract between the (government) procuring entity and NGO concerned.

      From the foregoing, NGOs need NOT comply with R.A. No. 9184 if: NGOs are procuring such goods and services using their corporate funds; or if using public funds, the project is governed by a different rule such as that from COA in case of financial assistance and subsequent liquidation.

  3. Art Ritu

    April 30, 2015 at 12:27 pm

    So in this case if an NGO is procuring services/products for their projects using their funds the phil procurement law does not apply. So how is then their bidding/procuring process and the result are monitored and audited. or which body governed,audit the transparency & accountability of their (NGOs) procuring/bidding/awarding. Thank you.

  4. noemi

    November 28, 2016 at 10:24 am

    hi po! just want to ask kung ang pag canvass po ay trabaho din ng BAC Secretariat?

    • engrjhez

      December 13, 2016 at 9:45 am

      It is the primary duty of the BAC. However, the BAC may delegate such function of canvassing to a group or unit (like BAC Secretariat) under their express authority.


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