Sabayan nating buuin ang diskusyon sa komposisyon at tungkulin ng Bids and Awards Committee o BAC:
12.1. The BAC shall have the following functions: (a) advertise and/or post the invitation to bid/request for expressions of interest; (b) conduct pre-procurement and pre-bid conferences; (c) determine the eligibility of prospective bidders; (d) receive bids; (e) conduct the evaluation of bids; (f) undertake post-qualification proceedings; (g) resolve motions for reconsideration; (h) recommend award of contracts to the Head of the Procuring Entity or his duly authorized representative: (i) recommend the imposition of sanctions in accordance with Rule XXIII; (j) recommend to the Head of the Procuring Entity the use of Alternative Methods of Procurement as provided for in Rule XVI hereof; and (k) perform such other related functions as may be necessary, including the creation of a Technical Working Group (TWG) from a pool of technical, financial, and/or legal experts to assist in the procurement process, particularly in the eligibility screening, evaluation of bids, and post-qualification.
Malinaw at komprehensibo ang gampanin ng BAC – mula sa pag-aanunsyo ng procurement.hanggang sa pagrekomenda sa pagwawagi ng kontrata matapos ang itinakdang bidding o procurement procedures. Responsable din ang BAC sa sensitibong pagsusuri ng lahat ng dokumento dahil sila ang may pananagutan sa pagtanggap o pagtanggi dito. Ang pagtatalaga ng Technical Working Group o TWG mula sa mga eksperto sa legal, teknikal, at pinansyal na aspeto ng procurement ay isang alternatibo na pwedeng italaga ng BAC kung sakaling hindi sapat ang kakayahan at kaalaman nila sa bahagi ng evaluation kung saan ito kailangan.
12.2. The BAC shall be responsible for ensuring that the procuring entity abides by the standards set forth by the Act and this IRR, and it shall prepare a procurement monitoring report in the form prescribed by the GPPB. The procurement monitoring report shall cover all procurement activities specified in the APP, whether ongoing and completed, from the holding of the pre-procurement conference to the issuance of notice of award and the approval of the contract, including the standard and actual time for each major procurement activity. The procurement monitoring report shall be approved and submitted by the Head of the Procuring Entity to the GPPB in printed and electronic format within fourteen (14) calendar days after the end of each semester.
Ang pagsisiguro na lahat ng probisyon ng RA.9184 ay masusunod ay pananagutan ng BAC. Ang paggawa ng Procurement Monitoring Report o PMR ay responsibilidad ng BAC samantalang ang pagsumite sa deadline na nabanggit sa GPPB ay nakaatang sa HOPE.
Q: When does the task of the BAC for a particular project end? Is it after the issuance by the head of the procuring entity of the Notice to Proceed? Who will then request for repeat order and the extension of the contract? (No.7 NPM 083-2007)
A: All members of the BAC shall be on a “jury duty” type of assignment until a Notice of Award is issued by the head of the procuring entity in order to complete the entire procurement process at the earliest possible time.
Whenever justified by the conditions provided … the BAC shall recommend to the head of the procuring entity the use of repeat order. After the head of the procuring entity approves the recommendation of the BAC, the latter through its Secretariat shall confirm the repeat order with the previous supplier. The end-user unit shall prepare the contract or purchase order.