Alam na natin na ang BAC ang nagtataglay ng halos lahat ng tungkulin at responsibilidad sa pagpapatupad ng mga probisyon ng RA.9184. Lingid sa ilan, may isang grupo na gumagawa ng karamihan sa administrative at clerical works para mapangyari ang mga desisyon ng BAC. Ito ang BAC Secretariat. Ayon sa Sec.14 ng Revised IRR:
14.1. The Head of the Procuring Entity shall create a Secretariat which will serve as the main support unit of the BAC. An existing organic office within the procuring entity may also be designated to serve as Secretariat. However, to strengthen and promote the professionalization of the organizations’ procuring unit, the Head of the Procuring Entity may create procurement units that may serve concurrently as BAC Secretariat in accordance with the guidelines issued by DBM. The Secretariat shall have the following functions and responsibilities:
a) Provide administrative support to the BAC;
b) Organize and make all necessary arrangements for BAC meetings and conferences;
c) Prepare minutes of meetings and resolutions of the BAC;
d) Take custody of procurement documents and other records;
e) Manage the sale and distribution of Bidding Documents to interested bidders;
f) Advertise and/or post bidding opportunities, including Bidding Documents, and notices of awards;
g) Assist in managing the procurement processes;
h) Monitor procurement activities and milestones for proper reporting to relevant agencies when required;
i) Consolidate PPMPs from various units of the procuring entity to make them available for review as indicated in Section 7 of this IRR; and
j) Act as the central channel of communications for the BAC with end users, PMOs, other units of the line agency, other government agencies, providers of goods, infrastructure projects, and consulting services, observers, and the general public.
Kung ang military ay may 10-General Orders, ito naman ang katumbas sa BAC Secretariat. Sa madaling salita, ang BAC Secretariat ang “kamay” at “paa” na kumikilos sa anuman patakaran at alituntunin ng BAC. Ito ang grupong gumaganap na maging kalihim. Kung may opisina ang BAC, sila ang una at huling haharap sa mga biddersa pagsali at pagrekomenda ng kontrata sa HOPE.
Q: We have a contractual & casual employees designated as BAC Secretariat by the Head of our Procuring Entity due to lack of manpower in our agency. Regular employees are having multi-tasking functions already, that is why the Head of the Procuring Entity designated them. Is it allowed in the RA 9184?[joy_ONP]
A: The Head of the BAC Secretariat should be a permanent employee, but the members, due to “lack of manpower” could be contractuals. One of the intent of the GPRA is the professionalization of the BAC, TWG, BAC Sec, and Procurement Units, and one way to achieve it is to designate permanent (plantilla) positions which would compose those procurement organizations [RDV].