Kung ang Pre-Procurement Conference ang hudyat na magsisimula na ang procurement, ang pag-anunsyo o pag-post nito sa unang araw ang siyang tumpak na pagsisimula. Mula kasi sa araw na ito, maaari nang bumili ng bidding documents ang sinumang nagnanais sumali sa Public Bidding.
Para sa kaalaman ng lahat, ang Invitation to Bid (Request for Expression of Interest sa Consulting Services) ay dapat naglalaman ng mga pangunahing detalye tulad ng nakasaad sa Section 21 ng Revised IRR (RA.9184):
21.1. Contents of the Invitation to Bid/Request for Expression of Interest The Invitation to Bid/Request for Expression of Interest shall provide prospective bidders the following information, among others:
a) For the procurement of:
i) Goods, the name of the contract to be bid and a brief description of the goods to be procured;
ii) Infrastructure projects, the name and location of the contract to be bid, the project background and other relevant information regarding the proposed contract works, including a brief description of the type, size, major items, and other important or relevant features of the works; and
iii) Consulting services, the name of the contract to be bid, a general description of the project and other important or relevant information;
b) A general statement on the criteria to be used by the procuring entity for the eligibility check, the short listing of prospective bidders, in the case of the procurement of consulting services, the examination and evaluation of bids, post-qualification, and award;
c) The date, time and place of the deadline for the submission and receipt of the eligibility requirements, the pre-bid conference if any, the submission and receipt of bids, and the opening of bids;
d) Approved Budget for the Contract (ABC) to be bid;
e) The source of funding;
f) The period of availability of the Bidding Documents, the place where the Bidding Documents may be secured, the website where the Bidding Documents may be downloaded, and, where applicable, the price of the Bidding Documents;
g) The contract duration or delivery schedule;
h) The name, address, telephone number, facsimile number, e-mail and website addresses of the concerned procuring entity, as well as its designated contact person; and
i) Such other necessary information deemed relevant by the procuring entity.
Lahat ng mga impormasyong ito ay kasama sa mga pinag-uusapan sa Pre-Procurement Conference. Kung hindi man napag-usapan o hindi nagkaroon ng ‘pre-proc’dapat ay malinaw mula sa PPMP ng End-User ang kanilang nais i-procure. Lahat ng description at technical specifications ay dapat kasing magmumula sa requesting office o end-user.
Q: When is publication of advertisement to newspapers not required?
A: Section 21.2.2 of the Revised IRR shall answer your question:
“21.2.2. Advertisement of the Invitation to Bid/Request for Expression of Interest in a newspaper of general nationwide circulation provided in Section 21.2.1(a) shall not be required for contracts to be bid with an approved budget of Two Million Pesos (P2,000,000.00) and below for the procurement of goods, Five Million Pesos (P5,000,000.00) and below for the procurement of infrastructure projects, and One Million Pesos (P1,000,000.00) and below or those whose duration is four (4) months or less for the procurement of consulting services.”